Administrative Assistant - Public Works

Mon, 30 Mar 2026 13:59:01 -0600

Under general direction of the Director, this position provides interactive and professional support serving the citizens and businesses of Argyle. This position will interact with staff and contractors to provide internal customer service as well as other various levels of responsibility within and outside of the organization. The Administrative Assistant is responsible for providing administrative and management support for the Director, including, but not limited to writing and preparing reports for public consumption, managing deadlines, researching topics of community interest, communication, meeting and event planning, public relations, office management, and record keeping for official documents. The position will coordinate input and follow up with citizens and stakeholders as needed before and after actions by the staff.

ESSENTIAL COMPETENCIES

Demonstrates competencies consistent with Argyle Core Values.

Acts with honesty, integrity and professionalism; maintains a high degree of confidentiality.
Ability to establish and maintain effective working relationships and provide excellent customer service to elected officials, department heads, employees, residents, the general public including members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.
Highly effective oral and written communicator, able to listen for understanding and share information clearly, confidently and with empathy.
Ability to work in a high visibility office, serving as a representative of the Town.
Manage office and appropriately manage schedule and time.
Ability to make decisions in a big picture context, exercise critical thinking, and judgment, and apply the values and priorities of the Town, to recognize and respond to issues of a sensitive and political nature.
Effective office management, accountable for high quality work, and able to establish efficient office procedures.
Able to pay attention to detail, research, organize, locate, assemble and present a wide variety of data and information, often of a highly critical and confidential nature.
Multi-tasker able to move and track multiple priorities in a fast-paced environment, with exceptional time management skills.
Able to take initiative and work independently, using good judgment about when to check in to provide updates or seek additional direction; excellent work ethic.
Self-disciplined, dependable and able to work independently while managing multiple projects and prioritizing multiple tasks and demands to accomplish outcomes.
Knowledge of and ability to analyze, interpret and apply applicable federal, state and local laws, statutes, regulations, codes, and standards related to the area of responsibility.
Knowledge of Town policies and procedures.
Skilled in resolving customer complaints and concerns.
Knowledge of Town ordinances, codes, procedures and practices regarding the release of public information, public notification and record keeping.
Ability to research, collate and present information.
Ability to prepare effective written documentation.
Ability to understand the organization and operation of the Town and outside agencies.
Ability to maintain confidential data and information for executive and administrative staff.
English usage, grammar, punctuation, spelling, style.
Mathematical concepts and problem-solving techniques.
Modem office practices, efficient procedures and operation of standard office equipment including a personal computer.

Advanced word processing, spreadsheet and desktop publishing software used by the Town including, but not limited to: Microsoft Office Excel, PowerPoint, Word, and Outlook; SharePoint, Copilot and iWorQ.

Assists in social media recognition of staff, volunteers, contractors and partner agencies by photographing work in various stages of progress, summarizing in text and sending to Social Media Lead and Director.
Ability to utilize A.I. platforms to streamline and expediate Administrative duties and special assignments.

DUTIES AND RESPONSIBILITIES

Draft documents for the department or as directed for other executive staff, including, but not limited to, presentations, staff reports, resolutions, ordinances, requests for proposals and/or bid forms and specifications, contracts, grants, meeting agendas, and agenda requests.
Facilitate information flow between the Director, Town Manager, Contractors, Staff, Citizens, and Businesses of Argyle.
Answer questions from citizens and businesses related to Town activities / requirements and directs such to appropriate staff contact as needed.
Processes invoices and reconciles vendor statements.
Assists with photos, social media posts, identifying media opportunities and assisting in delivering the Town’s communications.
Maintain organized and up-to-date project files, databases, and records, including project budgets, contracts, permits, and other relevant documents.
Processes requisitions and receipts Purchase Orders.
Performs wide variety of complex and responsible administrative and clerical support functions including preparing, reviewing and drafting correspondence, reports, public notices, legislation, purchase orders, travel arrangements, schedules, calendars and other documents.
Ensures materials, reports, and documents for signature are accurate and complete.
Manages calendars for the Director and for planning and managing special events, scheduling meetings, preparing mailings, making travel arrangements, and providing clerical support as requested.
Prepare check request and purchase orders and all related budgeted funds for the Administrative Services Department.
Assists in the budget preparation and preparation of other fiscal/financial data.
Assist in managing and participating in the development and administration of assigned budget; monitors expenditures; makes budget-related recommendations; direct the forecast of funds needed for equipment, materials and supplies.
Interacts in a professional and respectful manner with Town staff, officials, other agencies, and the public.
Prepares letters and reports for the Department; performs other administrative tasks within the office including answering phones, purchasing equipment and office supplies, and greeting visitors.
Assists in responding to and resolving difficult and sensitive complaints and inquiries from the public; prepares written responses; reviews with Director as appropriate.
Composes memos; take notes in meetings and transcribes notes as needed.
Organizes, scans and updates files and records as required.
Assists in assembling and publishing weekly reports of various types, the Town website, and other information distribution.
Assists in food/beverage ordering, service and clean up for various Town events.
Assists in the planning, preparation, delivery, takedown, and follow-up of various public engagement events.
Purchase supplies and equipment for the office; create purchase orders; review invoices for accuracy.
Assist in the preparation of Town Council agenda items and related documentation.
Updates and maintains departmental files, records and other official documents.
Maintains confidentiality standards according to the Texas Public Information Act.
Tracks professional licenses, certifications, and association fees for department staff; initiates payments; enrolls staff into training courses.
Perform such other duties as assigned.

Code Enforcement Officer/Construction Inspector

Mon, 23 Mar 2026 16:13:15 -0600

POSITION SUMMARY

The Code Enforcement Officer / Construction Inspector, under the direct supervision of the Public Works Director, is responsible for ensuring compliance with Town codes, ordinances, and construction standards. This position performs construction inspections, conducts code enforcement activities, and maintains detailed inspection records and reports. Responsibilities include site inspections for public and private infrastructure, property checks related to code violations and condemnation, and review of residential and commercial installations such as culverts, driveways, roadways, and wastewater system connections. The position also conducts utility line locates, performs assorted fieldwork, assists in building maintenance and provides technical support to other Town departments as needed.

ESSENTIAL COMPETENCIES

Demonstrates competencies consistent with Argyle Core Values.
Reads, interprets, explains, applies, and enforces Town Codes, ordinances, and construction standards.
Exercises sound judgment and strong interpersonal skills when consulting with property owners regarding code violations.
Understands Town infrastructure maps, identifies errors or omissions, and locates existing underground utilities to prevent contractor damage.
Reviews site plans, providing comments and recommending modifications related to infrastructure needs and new construction.
Operates survey equipment, records survey data, and interprets information to establish and verify lines and grades.
Reads, interprets, and updates record drawings for use by Public Works crews.
Reviews plans and specifications for infrastructure construction projects.
Applies advanced mathematical skills to calculate grades, volumes, and areas.
Communicates effectively—verbally, in writing, and non-verbally—in a manner that accurately reflects Town Codes, ordinances, building standards, and core values.

*Note: Applicants are encouraged to review the full job description for a detailed overview of duties, responsibilities, and required qualifications before applying.*

Argyle, TX - Jobs - Town of Argyle

Administrative Assistant - Public Works

Code Enforcement Officer/Construction Inspector